Visa software for travel agencies: group processing

You sell the trip. Vistolane files every traveller's visa.

How it works

Vistolane is your visa case processor. Send the group manifest, and licensed processing partners on the network prepare, check and lodge each file against the consulate's published rules, with a guaranteed filing date and a decision window you can quote to the customer. You keep the booking, the margin and the relationship; the paperwork leaves your desk.

  1. Intake. Clients or travellers are added from a form, a manifest or your existing records; each gets a file, an owner and a deadline.
  2. Validation. Documents are checked against the authority's published rules before anything is lodged, and missing items are chased automatically.
  3. Filing. A licensed processing partner lodges the application and books biometrics; every step is logged on the audit trail.
  4. Decision. The decision lands against the guaranteed date; your client is notified and the invoice closes.

What we promise

    What changes for tours & travel agency

    Fewer status calls because clients see the stage themselves; fewer refusals because rules are applied before filing; predictable timelines because the filing date is guaranteed in writing and the decision window is quoted from the authority; and a permanent record of every document and decision for compliance reviews.

    Questions, answered

    How does Vistolane work for tours & travel agency?

    You keep the client relationship and the fee. Vistolane runs intake, document validation, filing and tracking through licensed processing partners, and every file carries a guaranteed filing date you can quote. Your team and your clients see the same live stage in the portal.

    What does it cost?

    A platform fee per user per month plus a processing fee per file. Government fees are paid by the applicant. There are no setup charges and data migration from spreadsheets or another system is included.

    Which destinations and visa types are covered?

    Tourist, business, student, work, family, investor, settlement and citizenship routes to the United Kingdom, Canada, Australia, the United States, the Schengen states, the UAE, Singapore and Japan, among others.

    How long does onboarding take?

    One to two weeks. Open cases are imported, users and roles are set up, the branded client portal is connected and the team is trained in a single working session.

    Why travel agencies hand the visa work to Vistolane

    A tour or holiday sale is won on the itinerary and lost on the paperwork. A group of forty travellers to the Schengen states means forty individual files, forty sets of bank statements and forty appointment slots that all have to clear before a departure date fixed months earlier. Agencies that run this on spreadsheets and WhatsApp spend their best staff chasing passports and answering status calls, and still carry the blame when a consulate asks for one more document two days before the flight.

    Vistolane turns the manifest into a group board. Each traveller gets a file, a checklist written from the consulate's published list, an upload link and a deadline worked back from the departure date. Documents are checked automatically for expiry, legibility and completeness, missing items are chased by e-mail and WhatsApp, and the licensed processing partner lodges each application and books biometrics. The filing date is promised in writing and the decision window is quoted from the authority, so the agency can tell the customer when to expect the passport back instead of guessing.

    The agency keeps the booking, the margin and the client relationship. Travellers see their own stage in a client portal carrying the agency's branding, invoices and receipts are raised from the same record, and a permanent audit trail answers any later question about what was filed and when. Pricing is per user per month for the workspace plus a per-file processing fee; government fees are paid at the published rate.